Are you licensed and insured?
Yes! We are up-to-date on all licenses and provide general and liquor liability insurance for your event! This is typically what your venue will request for, but if you need more information from us, let us know!
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Do you purchase alcohol for your clients?
Unfortunately, we are a dry-hire, which means we are unable to purchase the alcohol to then serve it back to you. This also means that you as the client are responsible for providing the alcohol to the bartender. However, we can help with all the calculations as to how much you’ll need for your big event! We can also help with any preparation of garnishments, mixers, syrups, etc.
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What do your fees entail?
When providing a quote to a client, these are some things that are included:
A Fully Licensed and Insured Bartender(s)
Labor and Services: Setup, Bar Services, and Clean-Up
Travel
Supplies: Bar Tools, Coolers, Cups, Napkins, Straws, and Basic Garnishes
A Customized Shopping List for Alcohol and Mixer Purchases
A Customized Menu for the Bar
Miscellaneous Additions: this can include an additional bartender, extended service time, ice, or additional services like a non-alcoholic station.
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When and how do you expect payment for services?
We accept payment through our invoicing system, Quickbooks.
To secure your date and confirm services, a 20% non-refundable deposit is required at the time of signing the contract that go towards your full amount. If you are planning on paying gratuity in lieu of a tip jar for your event, the gratuity is due at the time of signing the contract as well.
Half of the remaining balance is due 90 days prior to the event date.
If the scheduling of the event is less than 90 days, that payment along with the non-refundable deposit and gratuity (if in lieu of a tip jar) will be due at the time of signing the contract.
Remaining balance is due 30 days prior to event date.
If the scheduling of the event is less than 30 days, the full amount will be due at the time of signing the contract.
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What’s your cancellation policy?
The deposit is non-refundable.
The remaining payments are refundable up to 30 days prior to the start of the event.
Even though we understand there are certain things outside of our control and the specific policies usually stand as is, anything within 30 days of the event will be considered on a case-by-case basis.
The Bar Exchange is not responsible for any unforeseen changes due to weather, accidents, major illnesses or any other "Acts of God" and therefore cannot be held accountable for any of these issues canceling or delaying the event.
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How many bartenders are required to work an event?
This will depend on what’s being served at the event, and how many people will be at the event. For just beer and wine, we require to have at least two bartenders for an event that has more than 30 people attending regardless of whether or not all of them will be drinking. If spirits are being served, we require to have at least two bartenders for an event that has more than 50 people attending.
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Are your prices negotiable?
We can tailor our services to your specific needs, and will do our best to work with your budget. To best answer this question, please click “Get a Free Quote” at the top of the page so we can better gauge how to work with you and your event.
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Is a tip jar required?
Not necessarily - if you would rather provide the tip upfront on behalf of your guests or if you would rather us not have a tip jar for your event, we will add an additional gratuity per bartender to your quote.